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Executive Assistant

Aerojet Rocketdyne

This is a Contract position in Longmont, CO posted November 21, 2022.

Overview: Aerojet Rocketdyne is a world-recognized aerospace and defense leader providing propulsion and energetics to its space, missile defense, strategic, tactical missile and armaments customers throughout domestic and international markets.

We offer a complete line of propulsion products for launch vehicles, missile defense, and advanced hypersonic propulsion.

Visit our website at for more information on how our employees Power the Future.

Aerojet Rocketdyne is seeking an Executive Assistant to support executives in the Washington DC office; manages Washington, DC-based budget matters; and represents and Aerojet Rocketdyne in the Washington, DC region.

The duties will require developing a thorough knowledge of all Washington Team operations; of Aerojet Rocketdyne; in particular Aerojet Rocketdyne, Novadyne and Easton; and an extensive set of U.S.

and international external customers.

A broad range of responsibilities include preparation of executive level presentations and reports, arranging internal and external meetings, serving as the lead on administrative support functions for Aerojet Rocketdyne’s Washington Office; representing the company in internal and external meetings, arranging travel and managing budgets related to Aerojet Rocketdyne’s Washington, DC-based office functions.

This assignment will involve work of a confidential nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy.

The role will require frequent interaction with intra
– and inter-organizational contacts, customers and public agencies.

Performs a variety of administrative duties that are complex in nature where sound judgment and initiative are required in resolving problems and making recommendations.

WHY JOIN US What we can offer you: Inspiring Company Culture
– Our people support each other and work together to leave an indelible impact on our nation’s aerospace and defense legacy.

Read more about our culture: Careers | Aerojet Rocketdyne Rest and Relaxation
– 3 weeks of vacation to start plus separate sick allowance.

9/80 schedule providing for longer weekends.

Annual week-long holiday company closure, plus company paid holidays.

Comprehensive Health Benefits
– Medical, Dental, Vision, Health Savings Accounts, and Wellness Prepare for the Future
– 401(k) with company match Professional Development
– Tuition assistance program, Employee recognition program, and Leadership development program Employee Resource Groups – Local and Enterprise employee-led volunteer groups to create community, awareness, impact, and to support a culture where everyone belongs.

Beautiful Campus – Large campus with forested trail, basketball court, fitness center, covered bicycle parking, and outdoor gazebos.

This position may be filled at this level or one level higher.

Essential Job Functions (Including % of Time for Each): Working under minimal supervision, performing a variety of executive administrative duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.

– A broad range of responsibilities include compiling and generating complex reports, tables, graphs and presentations.

He/She must be very proficient in the use of MS office suite, especially Power Point and Excel, and able to craft effective presentations and assimilate extensive data for regular updates.

He/She must also exhibit meticulous attention to detail and have a strong drive to present error-free work products.

Further, this candidate must be able to assess presentation format and content and provide value-added improvements.

Provide schedule management, meeting coordination including video and teleconferencing, directing phone messages, travel arrangements, setting priorities for work assignments, and arranging functions.

Serves as the lead on administrative support functions for GenCorp and Aerojet Rocketdyne Washington Office.

Developing knowledge of the practices and procedures of GenCorp and Aerojet Rocketdyne is essential.

Must be able to effectively represent GenCorp and Aerojet Rocketdyne in external meetings with Government, academia and private sector.

May serve as a resource for other departments, if needed.

– Perform non-routine assignments including responding to inquiries, solving problems, and locating and summarizing information.

Compiles reports and memos.

– Prepare and maintain sensitive files and records.

Track and oversee the budget/expenses, including processing invoices, performing monthly reconciliation for GenCorp Washington, DC-based activities.

Prepare financial reports for department leads.

Respond to questions/issues related to budget/expenses.

– Support other management team members as needed.

Provide back-up administrative support to other executives.

Perform special projects as requested by senior management.

Secondary Job Functions: Review and answer inquiries related to the above organization and determine action required.

Provide information about company and organization policies.

Provide visitors with administrative interface and support and provide back-up administrative support to other executives as needed.

Requirements: Requires a high school education or equivalent, with work toward a bachelor’s degree preferred; at least (7) seven years of directly related secretarial experience with at least three (3) years performing as a Level 3 Executive Admin; and at least (5) years of managing an office budget.

Must demonstrate professionalism in representing GenCorp and Aerojet Rocketdyne to internal contacts as well as external contacts representing US and international companies/organizations.

Requires considerable organizational skills as well as proficiency in written and oral communication.

Requires ability to make decisions and exercise independent action within predetermined limits.

Also requires demonstrated ability to effectively interface with various levels of personnel and work in a team environment, lead complex administrative support functions, as well as the ability to handle multiple actions simultaneously with frequent interruptions and critical time restrains.

Requires frequent early start and/or late evening work schedule depending on the senior staff business requirements.

Flexibility in work hours dependent on senior staff business requirements necessary.

Proficiency in Microsoft Office Products (Word, Excel, PowerPoint, OneNote, SharePoint and Outlook, etc.) Knowledge in expense reporting systems, such as Concur, preferred.

Must possess strong organizational skills, attention to detail and the ability to remain flexible with constant changes to priorities and managing requests from management and staff, while providing quality results.

Ability to multi-task with frequent interruptions and critical time constraints.

Assists management in analyzing and coordinating project planning, resourcing, staffing, quality, reliability, schedule and cost.

Web page design, PLM systems analysis and reporting, engineering performance metrics data collection and analysis reporting skills a plus.

Ability to work with Microsoft Project scheduling tools, setup and management of SharePoint solutions, OneNote setup and administration to support engineering initiatives and projects a plus.

Assist to analyze and establish plans to meet key project objectives, and to identify and resolve issues.Assist in monitoring and managing critical department and project information, and schedules.Provide administrative guidance for activities in defined scope of responsibilities.Effectively work as a team member.

Successfully establish and maintain cooperative working relationships.Effectively communicate with all levels of management and individual contributors.High level of confidentiality relating to sensitive information.

Maintain sensitive documents/files for managers.Help with onboardingAble to create and submit department expense reports, which will include office purchasing, employee safety protection and ergonomic devices.Support staff with travel arrangements and expense reporting using Concur.

Knowledge of setting up IT equipment (mics, speaker phones, webcams, etc) and collaboration services in support of virtual and in-person meetings (e.g.

program milestone reviews) and events.

May be required to obtain and maintain a U.S.

Security Clearance at the appropriate level.

Requires U.S.

Citizenship, U.S.

Permanent Residency or other status as a U.S.


Must be able to satisfy federal government requirements for access to government information, and having dual citizenship may preclude you from being able to meet this requiremen Work Environment and Physical Requirements: Employees in these positions must possess mobility to work in a standard office setting and to use standard office equipment; stamina to sit and to maintain attention to detail despite interruptions; may occasionally lift/carry/push/pull up to 25 pounds; may require minimal walking, climbing, stooping, crouching, and/or bending; and vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone;may require the ability to travel by air or auto; may require the use of personal protective equipment such as safety glasses, safety shoes, and shop coat.

These positions may be expected to work varying shifts and hours to ensure successful operation of activities in the organization.